Open shifts allow managers to publish unassigned shifts. This helps teams fill staffing gaps quickly while keeping rota management flexible.
This guide explains how to create, publish, and assign open shifts in Givver.
🛠️ Access Team Rotas
Go to the "Time & Attendance" section
Open the "Team Rotas" tab
➕ Create a new open shift
Click "Plan"
Select "New open shift"
This opens the open shift creation panel.
📍 Configure the open shift
When creating an open shift, you can define:
Site
Shift pattern
Shift date
Number of people needed
Specific roles
Urgency
Notes
🏢 Select the site and shift pattern
Select the relevant site
Choose the shift pattern you want to use
The selected shift pattern will automatically apply the configured work periods and breaks.
📅 Choose the shift date
Select the date for the open shift
👥 Define staffing needs
Enter the number of people required for the shift
Click "+ Add specific roles" if needed
Select the relevant role for the shift
You can use roles to ensure only appropriately qualified team members can claim the shift.
🚨 Set urgency and notes
Choose the urgency level:
Low
Medium
High / Urgent
Add notes or additional requirements if needed
This helps communicate staffing priorities to the team.
💾 Create the open shift
Review the shift details
Click "Create Open Shift"
The shift will now appear in the Open Shifts section of the rota.
🙋 Assign employees to the open shift
Managers can assign employees directly to an open shift if needed.
Select the open shift in the rota
Click the "Assign" icon
Select one or multiple employees
Confirm the assignment
🧠 Things to keep in mind
Open shifts are unassigned until claimed or assigned
Roles help control who can take specific shifts
Shift patterns automatically apply shift timings and breaks
Open shifts improve scheduling flexibility across teams and sites