Rota data in Givver plays a key role in payroll by determining how working hours are calculated and processed.
Depending on your configuration, payroll can be based on scheduled shifts or actual worked hours.
🔗 How rota connects to payroll
Rota and payroll are directly linked:
Shifts define planned working hours
Attendance and clocking capture actual worked time
This data is used to calculate employee pay
Accurate rota data ensures payroll is processed correctly.
⏱️ Planned vs actual hours
You can choose how working hours are calculated:
Planned hours
Based on scheduled shifts in the rotaActual hours
Based on clock-in and clock-out data
This setting is managed in your rota configuration.
🧾 Timesheets and validation
Before payroll is processed:
Worked hours may need to be reviewed
Managers or admins can validate timesheets
Adjustments can be made if needed
This helps ensure accuracy before payroll runs.
🔄 Impact of rota changes
Changes to shifts can affect payroll:
Updating a shift may change planned hours
Editing clocked time affects actual hours
Deleting shifts may remove payable time
It’s important to review changes before payroll is finalised.
⚠️ Common scenarios
If an employee works without a shift, time may still be recorded (depending on settings)
If breaks are auto-deducted, they will reduce payable hours
If shifts are not published, they may not be considered in some workflows
🧠 Things to keep in mind
Rota data directly impacts payroll calculations
Your settings determine whether planned or actual hours are used
Reviewing timesheets helps prevent payroll errors
Consistent rota management improves payroll accuracy