If you are a store or site manager, reviewing and locking your team rota is a key step before payroll is processed.
This ensures that all shifts are accurate and prevents last-minute changes once schedules have been finalised.
👀 Review your team’s shifts
Go to the "Team Rota" section
Review all scheduled and completed shifts for your team
Ensure:
Shifts are correctly assigned
Times are accurate
Any changes have been applied
This step helps confirm that your rota reflects what was actually worked.
🔒 Lock a rota period
Once shifts have been reviewed, you can lock the period to prevent further changes.
Click "Lock / unlock period"
Select the relevant date range
Click "Lock selection"
Once locked, shifts in that period can no longer be edited.
🔓 Unlock a rota period
If changes are needed after locking:
Go to "Lock / unlock period"
Select the locked dates
Click "Unlock selection"
Make updates, then lock the period again when ready.
⚠️ Why locking matters
Prevents changes after the rota has been reviewed
Ensures consistency before payroll processing
Helps avoid errors caused by last-minute edits
🧠 Things to keep in mind
This step is typically managed by store or site managers
Always review shifts before locking a period
Locked periods cannot be edited unless unlocked
Locking helps maintain accurate payroll data