Rota visibility and publishing settings determine when shifts become visible to employees and how changes are communicated. Managing this correctly ensures your team always sees the right schedule at the right time.
🛠️ Where to manage visibility settings
Go to "Settings"
Open the "Admin" section
Navigate to the "Rota" section
Review the "Scheduling" settings
👁️ Draft vs published shifts
Shifts can exist in two states:
Draft shifts
Not visible to employees (depending on settings)
Can be edited freely
Published shifts
Visible to employees
Represent the confirmed schedule
Publishing shifts ensures your team knows when they are expected to work.
📢 Publish shifts
Review the shifts in your rota
Select the shifts you want to publish (if applicable)
Click "Publish"
Once published, shifts become visible to employees based on your settings.
✏️ Editing published shifts
Select an existing shift
Make the necessary changes
Save the update
Depending on your settings:
Employees may be notified of the change
Certain edits may be restricted
🔁 Managing shift updates
When changes are made to shifts:
Updates can trigger notifications to employees
Employees may see updated times immediately
Changes should be reviewed before publishing to avoid confusion
🧠 Things to keep in mind
Draft shifts allow you to prepare schedules before sharing them
Publishing confirms shifts and makes them visible
Editing published shifts may notify employees
Visibility rules are controlled in your rota settings