Open Quick Clock for your site from Team Rotas

Launch your site’s Quick Clock kiosk so employees can clock in and out using a QR code and their personal PIN.

Your HQ or company administrator configures Quick Clock for the site. As a site manager, you launch the kiosk from Team Rotas.

Givver creates and refreshes the QR code automatically. You don’t need to generate, print, or manage QR codes.

🧰 Before you start

Make sure that:

Quick Clock has been enabled for your site
You can access “Team Rotas” and manage shifts for your site
You have a tablet, computer, or screen ready to use as the kiosk
The kiosk device has a stable internet connection
You’re using a normal browser window, not a private or incognito window
The employees using the kiosk are assigned to the correct site

If you can’t see your site or the kiosk actions in Team Rotas, contact your HQ or company administrator.

🏢 Find your site in Team Rotas

Open “Time & Attendance”
Open “Team Rotas”
Find the site or store where you want to launch Quick Clock
Open the site’s actions menu

“Open Kiosk” may also be pinned as a shortcut beside the site name.

🔗 Launch the kiosk

Copy the kiosk link

Use “Copy Kiosk URL” when Team Rotas is open on a different device from the one employees will use.

Select “Copy Kiosk URL”
Send or paste the link to the kiosk device without opening it on another device
Open the link on the kiosk device
Wait for the Quick Clock screen to load

The link works only once and expires after about an hour.

Open the kiosk directly

Use “Open Kiosk” when Team Rotas is already open on the device that will become the kiosk.

Select “Open Kiosk”. The kiosk opens in a new browser tab.
Wait for the Quick Clock screen to load

Once the kiosk is ready, leave the Quick Clock screen open for employees.

🔐 Complete pairing if a code appears

Some kiosk devices must be approved before they can display the QR code.

If a pairing code appears:

Keep the code visible on the kiosk
Contact your HQ or company administrator
Give them the code shown on the screen
Wait while they approve the device

The pairing code expires after 10 minutes.

Once the device is approved, the Quick Clock QR code appears automatically. If the code expires, return to Team Rotas and create a new kiosk link.

👥 Prepare employees to clock in

Each employee needs a personal clock-in PIN and must be assigned to the site.

Share these guides with your team:

✅ What happens next?

Once the kiosk is running:

Employees scan the QR code displayed on the kiosk
Employees confirm the clock-in or clock-out with their personal PIN
Givver refreshes the QR code automatically
Clock-ins are recorded against the site connected to the kiosk

How long the kiosk remains approved depends on the device trust duration configured by your HQ or company administrator.

🔧 Troubleshooting

“Open Kiosk” and “Copy Kiosk URL” aren’t available

Check that:

You’re viewing the correct site in Team Rotas
Quick Clock has been enabled for the site
You have permission to manage shifts for that site

If the actions are still unavailable, contact your HQ or company administrator.

The kiosk link doesn’t work

A copied kiosk link works only once, expires after about an hour, and stops working if it has already been opened on another device.

Return to the site in Team Rotas and select “Copy Kiosk URL” again to create a new link.

The kiosk displays a pairing code

Give the code to your HQ or company administrator within 10 minutes.

If the code expires, create a new kiosk link from Team Rotas.

The kiosk has stopped working

The device’s trust period may have ended, the browser data may have been cleared, or the kiosk may have been opened in a private browsing window.

Create a new kiosk link from Team Rotas. If a pairing code appears, ask your HQ or company administrator to approve it.

An employee can’t clock in