In Givver, the Shared with Me section allows employees to access documents they have been granted viewing access to, even though these documents were not directly assigned to them. This works similarly to the 'Shared with Me' feature in Google Drive, where users can access documents shared by others without owning them.
This guide explains how the Shared with Me section works, who has access to it, and how it helps facilitate document visibility for non-admin roles.
1. What is the 'Shared with Me' Section?
The Shared with Me section exists to allow employees who are not document owners to view files that they need access to. In Givver, when an admin sets an employee as a viewer for a document, that employee can find the document in the Shared with Me tab under the Documents section.
This ensures that users with specific roles can access relevant documents without needing full admin privileges.
Key Difference:
My Documents
Contains documents that belong to the employee, either uploaded by them or assigned by an admin, who must also set the employee as a viewer.Shared with Me
Contains documents that the employee has been given viewing access to, but do not belong to them.
2. Who Can See Documents in 'Shared with Me'?
Employees who are granted viewer access to a document will see it appear in their Shared with Me section. Some examples of how this applies include:
Line Managers
May need access to an employee’s performance review or leave documentation.Finance Teams
Might require access to payslips, payroll reports, or expense approvals.Legal Teams
May be given visibility into compliance-related documents or contracts.
🔐 Security & Access Control: Being a viewer does not mean the employee can edit or manage the document. They can only view or download it if permitted.
3. How Do Documents Appear in 'Shared with Me'?
Documents will appear in the Shared with Me section when:
The document is assigned to another employee.
An admin adds an employee as a viewer under the Who can view this document? section.
The employee accesses the Shared with Me tab under Documents in their Givver account.
📌 Example Scenario:
An HR admin assigns an employment contract to an employee.
The employee’s line manager is set as a viewer.
The line manager will find the contract in their Shared with Me section.
4. Visibility Controls of 'Shared with Me'
While the Shared with Me tab enhances visibility, it also ensures controlled access to maintain document security and prevent unauthorised sharing:
Employees cannot edit or delete documents in this section.
Visibility is controlled by admins, meaning employees cannot request access to a document themselves.
If an admin removes an employee’s viewer access, the document will no longer appear in their Shared with Me section.
5. Frequently Asked Questions
Q: Why can’t I see a document I was expecting in my 'Shared with Me' section?
A: Ensure that an admin has set you as a viewer for the document. If you believe you should have access, contact your company’s Givver admin.
Q: Can I edit or reassign a document that appears in 'Shared with Me'?
A: No, you can only view or download the document if permissions allow.
Q: Will I be notified when a document is shared with me?
A: Yes, Givver send automatic notifications when a document is added to Shared with Me.
The Shared with Me section ensures that employees who require access to documents, such as managers, finance teams, or legal personnel, can easily view them without needing full admin rights. This helps streamline document sharing while maintaining security and control over sensitive information.
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